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Payroll Administrator in Houston at UTEC Survey Group

Date Posted: 3/24/2021

Job Snapshot

Job Description

UTEC, part of Acteon Group, is one of the world's largest independent offshore and onshore survey providers. We provide a wide range of survey, positioning and data management services using the most advanced equipment and techniques. The data we generate provides our clients with the information they need to make critical, well informed, business decisions.

UTEC is looking to add a meticulous Payroll Administrator to the team. The Payroll Administrator is responsible for all aspects of the payroll functions within the Geo-services segment within the Americas Region (Multi-Entity), to prepare the Payroll data for processing by an external Payroll bureau.

The successful candidate will be based in the Houston area.


  • Prepare Gross Pay, ensuring all payments have been accurately calculated and all non-federal payments such as expenses, and deductions such as healthcare are correctly captured on the applicable file before presenting payroll for final approval, before issuing to ADP.
  • Liaise with sub segment line managers to ensure timesheets are submitted and approved in a timely manner via the use of manual and system generated processes.
  • Enter new hire information into the ADP payroll system working with local HR point of contact with any queries.
  • Act as main point of contact for initial payroll and timesheet queries, escalating to line managers / payroll second tier support, if necessary.
  • Works closely with local HR to ensure benefit deductions and payroll records are updated as and when approval is confirmed through Acteon People Portal (APP).
  • Working with HR, Accurately and timely ensure sub segments are registered with employee's home bases and registered with applicable local, federal, and state authorities.
  • Ensure relevant Employee and Company updates are issued to the payroll bureau (ADP).
  • Track and maintain offshore personnel workdays/ hours in line with contractual agreements.
  • Ensure Workers Compensation is kept up to date.
  • Work with local Finance Teams to ensure all Statutory Payments have been made to the relevant authorities, 401k providers etc.
  • Prepare monthly inter-company payroll recharge invoices to be submitted to relevant Opcos.
  • Work with existing Finance/Cost Control Team to prepare payroll journal entries ensuring costs are correctly booked to Project and Overhead classifications.
  • Supports Accounting team with Accounts Payable function, ad hoc duties, and projects as and when required.
  • Maintain accurate files to ensure ongoing data integrity and compliance.
  • Protects organizations value by keeping all information confidential.


  • Minimum of two years' experience processing large payrolls.
  • Experience working with large volumes of data and working to tight deadlines.
  • Ability to work alone, as well as part of a team environment.
  • Excellent "customer" service skills e.g. problem solving.
  • Research skills backed up by effective and practical written procedures.
  • Commitment to continuous improvement


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