MARINE ENERGY AND INFRASTRUCTURE SERVICES

Industry-leading products and services for the renewable, nearshore construction and oil and gas sectors across all phases of the lifecycle.

HR Assistant in Aberdeen at Acteon Group Limited

Date Posted: 4/23/2021

Job Snapshot

Job Description

Acteon provides a range of industry-leading products and services to support marine and subsea projects for the renewable, nearshore construction and oil and gas sectors across all phases of the lifecycle. We develop and engineer solutions and integrated services using data and knowledge-based insight across our customers' dynamic floating and fixed physical infrastructure.

Acteon are currently looking for a full time, permanent HR Assistant to join the team. With the support of the Aberdeen based HR Business Partners, you will be involved in a variety of areas within the HR function and will be required to provide administrative support to the Human Resources team such that we can provide an effective and efficient service to the Regional companies.

Duties/Responsibilities

  • Undertake all onboarding processes including processing all pre-employment checks, issuing and return of contracts, creating personnel files, induction and processing probationary reviews
  • Undertake leaver administration and assist with Exit-Interviews
  • Assist with the administration of the benefits schemes in place in each of the segments
  • Assist with all Annual Leave and Absence queries providing guidance where applicable
  • Assist with monitoring and administrating staff changes keeping HRIS updated and communicating changes with payroll where needed
  • Assisting with the administration of training and employee benefits
  • Assisting in the review of the Company's Data Control Systems in order that the requirements of Data Protection legislation are met
  • Maintain an up to date database of Job Descriptions and Person Specifications for all companies
  • Working with HR colleagues to ensure a consistent approach to the application of HR policies and processes across the business
  • Attending HR and other relevant meetings, taking notes if required, follow up on action points and progress reporting as required on behalf of the HR Team
  • Provide support in arranging confidential meetings/organising training courses and all associated administration arrangements
  • Provide support in any allocated recruitment requirements
  • Drafting letters, reports, briefing notes and presentation materials as required


Required

  • Minimum of two years' experience of HR administration preferable. We may also consider fresh graduates from a HR related degree
  • A high level of attention to detail is critical for success
  • Experience of effectively organising and prioritising workload to meet deadlines
  • Experience of devising administrative systems and processes and/or, of operating within formalised procedures and policies
  • Experience of collating and presenting statistical or financial data
  • Experience of working effectively without close supervision
  • A highly developed customer focus is essential as the experience provided to employees and is key to success of this role
  • Highly developed problem-solving ability will be beneficial as we create new ways of working; a creative, can-do, and solutions focussed approach will be needed to overcome the hurdles we face