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Administration Assistant in Aberdeen at Seatronics Group

Date Posted: 4/22/2021

Job Snapshot

Job Description

Seatronics, part of Acteon Group, supplies specialist subsea solutions pursuing excellence both in engineering capability and customer support. Our continually developing expertise allows us to provide full service capability on demand encompassing rental, sales, service and repair, calibration, personnel and asset management.

Seatronics are currently looking to hire an Administration Assistant on a full time, permanent basis. Based at Westhill, Aberdeen the Administration Assistant will support the Engineering Manager to assist in all areas of the Engineering Department. By liaising with external suppliers and internal departments, you will ensure that the administration needs of the Seatronics division are met and that Company procedures are followed. You will be responsible for filing of test sheets, packing lists and calibration certificates into the correct location. Ensuring Purchase orders are raised accurately and in a timely fashion. You will also be required to foresee that all assets are registered on Seatronics Internal global stock management system with the correct equipment status and that all repair reports and associated costs are updated within the stock management system.


Customer Support

  • Handle initial support enquires and obtaining details of equipment serial numbers and faults
  • Share pre-hire equipment information
  • Share various calibration certificates as required
  • Raising RMAs for customer owned equipment for calibration and repair


  • Raise purchase orders for Engineering consumables and spares
  • Raise purchase orders to equipment manufacturers for outstanding repairs/calibrations
  • Raise purchase orders for new equipment/cable purchases

General Administration

  • Assist with collection, distribute and posting of mail
  • Maintain accurate records of offshore timesheets
  • Raise contracts for offshore personnel, book training and travel maintaining the relevant certification records
  • Create and maintain equipment packing lists and check sheets
  • Maintain calibration registers
  • aintain Cable order register
  • Follow up on external repair schedules
  • Update workshop jobs with external costs and external repairs
  • Process off-hire requests
  • Create and maintain engineering on call rota
  • Process engineering overtime expenses


  • Certificate level qualification, ideally within a business subject is desirable
  • Minimum of one year experience of office administration in an administrative environment is preferred
  • Experience of effectively organising and prioritising workload to meet deadlines
  • Experience of devising administrative systems and processes and/or, of operating within formalised procedures and policies
  • Experience of using Word, Excel, and Outlook in the workplace to carry out a variety of tasks
  • Experience of working effectively without close supervision