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Proposal Specialist in Houston at Terrasond

Date Posted: 4/7/2021

Job Snapshot

Job Description

TerraSond, part of Acteon Group, is an experienced multidisciplinary organization, that remains one of the few truly independent, agile, client-focused survey companies. We deliver innovative, reliable geospatial solutions with a strong company-wide culture in HSEQ.

Our mission is to collect, compile, and identify geospatial and geophysical information that provides the best possible solution offering the lowest risk for our clients. Local around the globe, we excel at executing remote and challenging surveys. We have successfully completed thousands of surveys in over 28 countries around the world for over 330 clients. These range from inland surveys to deep ocean seabed exploration and mapping projects.

TerraSond is looking to add a highly diligent & meticulous Proposal Specialist to the team. The Proposal Specialist will support the preparation and submission of all tenders as per the company Integrated Management System (IMS) using accepted technical methodologies and commercial models.

The successful candidate will be based in the Houston area.


  • Log all invitations to tender (ITT) and requests for quotation (RFQ) to Segment's database on receipt
  • Creation and management of proposal folders, and population of folders with ITT/RFQ documents and communications
  • Timely acknowledgement of ITTs/RFQs received, and transmission of other necessary responses to clients
  • Review ITTs/RFQs received, and clarification of bid requirements with clients if necessary
  • Task contract & operation departments with contractual & technical review of ITTs/RFQs as necessary
  • Request, obtain and review subcontractors' quotations when required
  • Accurate costing of projected resources and pricing of bids in line with bid strategy
  • Compilation of bid documents, ensuring all elements meet client's requirements or are suitably qualified, writing text when necessary to present Segment's proposal
  • Interface with client during tender response
  • Schedule and conduct post mortem with client for unsuccessful tenders
  • Report ITT/RFQ requirements with bid strategy recommendations to Tender Manager EMEA - and Regional Sales Manager and other departments as necessary
  • Contribute to technical and commercial bid strategy meetings, recommending preferable solutions where appropriate
  • Ensure timely submission of proposals either by electronic transmission, upload to Client's website, or courier of bid documents
  • Clarification, revision and re-submission of bids, consulting other departments and obtaining management approval when necessary prior to re-submission
  • Maintain client procurement portals


  • Minimum 2 years in experience in a commercial or proposal role, preferably within an Oil & Gas service environment preferred
  • Multi company experience preferred across multi-site/multi-national organizations
  • Excellent "customer" facing skills e.g. communication and problem solving
  • Research skills backed up by effective and practical written procedures
  • Commitment to continuous improvement
  • Excellent written and oral communications skills. Experience and knowledge of implementation of behavioral safety programs, occupational health, and mental health strategies